The purpose of this note is to outline the basic steps in PCD’s concept note/proposal development process.  

 

 

·        Team member acknowledges receipt of concept note/proposal[1].

·        Team member makes first assessment based on PCD funding criteria (relevance to the programming prospectus, thematic entry points, work plan priorities, etc.).

 

 

Yes → Concept note/proposal found to meet the PCD funding criteria.

PCD team reviews concept note/proposal (Go to section B).

 

No → Concept note/proposal found to not meet the PCD funding criteria.

Team member sends regret letter to proponent.

 

 

 

PCD reviews concept notes/proposals every quarter, generally in the first month of each quarter. Approximate dates for reviews are as follows: 

·        Concept notes received Jan-March are reviewed in April;

·        Concept notes received Apr-June are reviewed in July;

·        Concept notes received July-Sept are reviewed in October;

·        Concept notes received Sept-Dec are reviewed in January.

 

 

Yes → Team members find concept note/proposal does meet the PCD funding criteria.

            Lead program officer invites full proposal[2] (Go to section C).

 

No → Team members find concept note/proposal does not meet the PCD funding criteria.

           Team member who received the concept note/proposal sends regret letter.

 

Maybe → No agreed decision.

      Program Leader makes decision, and may request further details from proponent.

 

 

 

C.  Full Proposal Review

 

This stage comprises the development of a proposal from its receipt by the lead Program Officer to its approval by the team. It can take from several weeks to several months, depending on the state of the proposal and the extent of the team comments. Please click here for general IDRC Guidelines for writing project proposals.

 

·        Lead Program Officer receives full proposal from proponent.

·        Collaborating Officers (and possibly other team members) provide comments.

·        Lead Program Officer communicates a synthesis of team's comments to proponent

·        Proponent revises proposal.

·        Lead Program Officer prepares internal approval documents.

·        Program Leader approves project.